Available now in CreekPOS Online
The coffee machine, the shelves, the van and the fit-out cost more than months of stock, yet most shops track them in a spreadsheet nobody updates. Fixed assets in CreekPOS Online keeps one register with tags, works out the depreciation month by month and posts it to Books.
Say a café in Jumeirah opened two years ago. The espresso machine cost AED 36,000, the fit-out more than that, and there are two tills, a fridge, shelves and a delivery scooter. The accountant keeps them in a spreadsheet, updated once a year, so the monthly profit looks as if none of that equipment ever wore out. And when the scooter is sold, nobody is sure what it was still worth.
Fixed assets keeps everything the shop owns and uses for years in one register: a coffee machine, shelves, a van, the tills' computers, the shop's fit-out. Each asset gets a tag, FA-000123, printed as a barcode label in the same sizes as your product labels. It also has a photo, a category, a branch and a place (a warehouse location when Warehouses is on), the supplier, the purchase and in-use dates, the cost, the value left at the end, the useful life, the method, the serial number, the warranty and its state: in use, in the store, under repair or disposed.
Five categories come ready, each with its life, method and Books accounts: equipment and machines, furniture and fittings, vehicles, computers and devices, and shop fit-out. You can change a category's accounts or add categories of your own. A manager switches the module on in Settings → Fixed assets, once Books is on, and two rights in Team → Rights decide who may see the assets and who may manage them and run the depreciation.
Two methods: straight line and declining balance. The first month counts the days the asset was in use, and the month the life ends takes the days left.
An example: the espresso machine at AED 36,000, a life of 5 years, nothing left at the end, in use from 1 March 2026. Straight line, that is AED 600 a month. Had it gone into use on 16 March, March would count 16 of its 31 days, AED 309.68, and March 2031 would take the other 15 days, AED 290.32; the 60 months still add up to exactly AED 36,000.
Each ended month is run once from Depreciation. You see a Preview first: each asset's charge and the journals that will be posted. The run then posts one Books journal per branch, with a line for each category. Running a month again changes nothing: it is never posted twice. After the first run, each next month runs by itself the day after it ends; you can switch that off and run the months yourself, and the owner gets an alert when a month is waiting.
To sell or dispose of an asset, pick the day. CreekPOS books the depreciation up to that day, takes the asset out of the books and records the gain or loss. The money comes in cash, into the bank or on a customer invoice, all through Books, and a sale carries 5 % VAT by default (a tick decides). Say the espresso machine is sold on 30 June 2028 for AED 18,000 plus AED 900 VAT: 28 months are booked, AED 16,800, so it is worth AED 19,200 in the books, and the sale records a loss of AED 1,200. The asset stays on the register with its history.
With Online Chain, an asset can move to another branch on a day, with its balances in Books; the months not run yet are depreciated in the new branch. A revaluation or an impairment changes what an asset is worth in the books, and the depreciation after it.
Open an Asset count for a branch, or one place in it, walk around and scan each tag with the phone's camera or a barcode scanner. The sheet shows what was found, what is missing, what belongs somewhere else and the codes no asset has. You close the count with a note on what was found. A count changes no asset: it is the list to act on.
The asset register, with cost, accumulated depreciation and net book value and the totals per category and per branch, exports to Excel or CSV. The owner gets an alert when a warranty ends within 30 days, when a month's depreciation is waiting, and when a count has been open for more than 7 days. Ask your shop answers "what is the book value of our assets?" with the cost, the depreciation, the net book value, the month waiting and the warranties ending soon.
None of this is AI: the schedules are exact arithmetic, and every figure is one you can check.
Books had its own asset page (/books/assets). It has moved into Fixed assets: the first time the module opens, your assets come over once, with the same book values month by month, and the months Books already posted are never posted again. Old links open the new pages.
No component depreciation, no units-of-production method, no tax depreciation tables and no partial disposal of one asset.
Fixed assets needs Books. It is included in Online Restaurant and Chain, which come with Books, and it is in every 14-day trial. For Online Retail it is an add-on at AED 29 a month before VAT, bought in Billing → Plan → "Add-on modules"; to be honest, though, it needs Books, which comes with Online Restaurant and Chain. Read the ERP page, the manual chapter and the Books page.
This article is general information as of its date, not legal or tax advice. Rules change; check the official source or ask your accountant before acting.
Most small shops keep their sales in the till and their accounts in a spreadsheet, and someone retypes one into the other every month. Books puts the accounting in the same app as the till, so the sales arrive by themselves and your accountant works from the same figures.
Contract work is not paid like a sale at the till. There is an advance, invoices by milestone or by progress, a retention the customer keeps until the end, and a margin you only know if every hour and every bill is counted. Projects in CreekPOS Online does that arithmetic and shows it before you issue.
A shop changes as it grows: a second outlet, a back store, an accountant, a supplier who wants quotes. In CreekPOS Online each of these is a module of the same account, switched on in one page, Settings → Modules. Nothing to install, one login, one bill.
CreekPOS Online free for 14 days, or the program on your PC for 7 days. Every feature, no card.
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